Faculty members of standing committees are either faculty-elected positions (Faculty Review, Faculty Council) or are appointments that are nominated by Faculty Council and approved by the faculty. Student members are appointed by the Student Government from a list of student applicants. Faculty members usually are not asked to serve on committees during their first two years at the College, but are expected to be available thereafter. Additional information on committees and their membership is available on-line at the College Committees website.
3.1 Academic Standards and Awards
1. Functions
The principal function of this committee is to make certain that students meet the academic requirements established by the faculty. The Committee’s specific responsibilities are:
- To recommend to the Faculty grade standards students are expected to satisfy and consequences for not doing so.
- To consider the cases of students eligible for dismissal and to determine which will be dismissed and which will be allowed to register for another semester. The Committee will report the results of these decisions to the Faculty.
- To consider petitions for readmission from students who have been dismissed and make a favorable or unfavorable decision in each case.
- To recommend to the Faculty the policies and procedures for dropping a course without grade penalty.
- To establish a Dean’s Exemption Committee to consider and decide upon requests from students for exemption from College academic regulations.
- To recommend to the Faculty standards for the awarding of Latin Honors.
- To serve, in conjunction with the office of the Dean of Students, as a review board in the selection of student recipients of various College awards for superior performance in scholarship and general merit.
- To provide advice and support to the Dean of Students and the Provost in implementing the above responsibilities.
2. Membership, Membership Selection, Terms of Office and Chairperson Selection
- The Committee will be composed of the following:
- Four faculty members, one from each academic, nominated by the Faculty Council and elected by the Faculty for three-year, staggered terms;
- Three students appointed by the Allegheny Student Government each year for up to a two-year term with one majors (or prospective majors) per academic division;
- The Dean of Students or a designated representative, and the Provost or a designated representative, as ex officio, voting members;
- The Registrar and Dean of Curriculum as ex officio, non-voting member; v. The Director of the Counseling Center, the Allegheny Student Government Director of Educational Affairs, and other non-voting consultants as determined by the Committee.
- Student members will not attend or participate in any meeting where the academic record or performance of an individual student is discussed.
- In cases of academic dismissal and readmission, only the four faculty members of the Academic Standards and Awards Committee vote. If one of the four faculty members is unable to be present for a vote, a vote by the Provost or Associate Dean of the College may be substituted.
- The Chairpersons will be a Faculty member selected by the Committee for a two-year term and the Dean of Students.
3. Dean’s Exemption Committee
A special subcommittee of the Academic Standards and Awards Committee is empowered by faculty to adjust a student’s academic program and requirements. Normally this subcommittee deals with waivers of regulations; its decisions are individual and are not considered as establishing precedent. The Committee is chaired by the Provost or a designated representative. Voting members include the Chair, the Dean of Students or a designated representative, and at least two faculty members from the Academic Standards and Awards Committee. Non-voting consultants may be included as appropriate.
(Revised Spring 2007, 11 April 2019)
3.2 Academic Support
Allegheny College must have talented faculty members who remain vital and current both as teachers and as scholars. To this end, the Academic Support Committee provides access to funding that supports teaching, professional development, and faculty research. The Committee also serves as a focal point for consideration of issues related to these matters.
1. Functions
Faculty representatives and the Provost work together to maintain a forum for discussion of academic support issues, including enhancement of teaching and scholarship and educational technology resources. The Committee’s functions are:
- To consider and advise the Provost on faculty applications for grants to support teaching and scholarship, and to award funding where possible and appropriate.
- To advise the Provost on faculty development issues including applications for sabbatic and pre-tenure leaves and the budget to support such initiatives.
- To advise the Vice President for Information Services and Planning on educational technology initiatives that support teaching, learning and research, and when necessary, direct these initiatives to the appropriate committee or office on campus for further feedback.
- To support and encourage on-campus programs dealing with teaching and research.
- To advise the Director of the Library on library resources that support teaching and faculty research.
2. Membership, Membership Selection, Terms of Office, and Chairperson Selection
- The Committee will be composed of the following:
- Three members of the Faculty nominated by Faculty Council and elected by the Faculty for three-year staggered terms, with at least one member from each academic division.
- The Associate Provost and Director of the Gateway, the Director of Faculty Development and the Vice President for Information Services and Assessment as ex officio, non-voting members;
- The Chairperson will be an elected faculty member chosen by the Committee for a one-year term.
(Revised Spring 2011, 11 April 2019)
3.3 Animal Research
1. Functions
The principal function of the Animal Research Committee (ARC) is to insure the welfare of animals used in teaching and research that originates at the College. The Committee conducts initial and continuing review of all research and classroom projects involving animals carried out by members of the college community. The ARC reviews research proposals initiated by faculty members in connection with their respective academic pursuits.
- The specific responsibilities of the ARC are:
- To conduct both initial and continuing review of all research and classroom projects carried out by faculty and students in connection with their normal academic pursuits;
- To provide such review and certification of research and classroom projects as requested by appropriate outside agencies, including state and federal governments;
- To review alleged violations of the Statement of Principles Regarding Research with animals (see below) or established professional codes when such a review is requested; if in the judgment of the ARC a violation has occurred, it will be reported, in the case of faculty, to the Provost and, in the case of students, to the Campus Life and Community Standards Committee. Appeal in each case follows established procedures;
- To conduct a continuing review of state and federal guidelines regarding the care and use of animals in research;
- To conduct a continuing review of all research guidelines published by various academic disciplines involved in non-human research; vi. To establish and publish College procedures that will govern the initial approval and subsequent review of all research and classroom projects with animals.
- Projects to be reviewed by the ARC (see Section 12.5)
2. Procedures for submitting proposals for review (see Section12.6)
3. Membership, Membership Selection, Terms of Office and Chairperson selection.
- The ARC will be composed of the following:
- Two faculty members nominated by Faculty Council, approved by the faculty, and appointed by the President including one faculty member who is engaged in animal research and one faculty member who is not a practicing scientist and does not use animals in teaching or research; the non-chairperson faculty member serves a three-year term and the chairperson’s term is outlined below.
- The College’s principal animal caretaker, appointed by the President;
- One member of the Meadville community, appointed by the President, who does not use laboratory animals in any way and whose only affiliation with the College is membership on the ARC;
- A licensed veterinarian appointed by the President.
- The chairperson will be appointed by Faculty Council after consultation with the Provost. Because of the expertise required for understanding animal research policies, appointments will typically be for 5 years with an option to renew, ideally with some overlap between incoming and outgoing chairpersons. The renewal term may be for a period of 1 to 5 years. The chairperson appointment will count as standing committee service and include a stipend for summer work. The extended term will be followed by a standard 2-year hiatus from committee service. Because of the serious legal and institutional duties of the ARC, if the chairperson does not meet the obligations of the position, Council, in consultation with the Provost, may replace the chairperson
12.5 Projects to be Reviewed by the ARC
12.6 Procedures for Submitting ARC Proposals for Review
12.9 Statement of Principles Regarding Research With Animals
(Revised Spring 2007, 22 April 2021)
3.4 Assessment Committee
1. Functions
The principal function of the Assessment Committee is to serve as the primary oversight body for the College’s assessment of student learning. As such, the Assessment Committee is responsible for oversight of four primary assessment mechanisms: 1) monitoring the ongoing development of the Departmental and Program Self-Study process; 2) evaluating the Distribution Requirements’ effectiveness in helping students achieve the associated learning outcomes; 3) providing guidance to the Office of Institutional Research in the ongoing development of the Senior Project Assessment; and 4) monitoring and reporting on surveys and other assessment data as they pertain to student achievement of the Institutional Learning Outcomes. In addition, the Committee provides guidance and/or recommendations to improve these four assessment tools, and serves as a resource to facilitate communication among the faculty and administration about assessment-related initiatives and projects.
The specific responsibilities of the Assessment Committee are:
- To assist in the prioritization of assessment of learning outcomes and to recommend to the faculty a small number of learning outcomes as a central focus for institutional assessment, particularly in the context of departmental and program self-study.
- To provide guidance to Departments and Programs on developing student learning outcomes.
- To consult with the Administration on college survey instruments, identifying areas of importance for learning outcomes.
- In consultation with the Provost or the Provost’s designee responsible for assessment, formulate recommendations on assessment initiatives, including the Middle States institutional review process.
- In consultation with the Provost or the Provost’s designee responsible for assessment, work to identify priorities for situating Allegheny’s assessment practices and results with respect to relevant comparison groups and information.
- Provide advice to Departments and Programs on the range of assessment data available for inclusion in Departmental Self-Study reports and work with the Office of Institutional Research, the Registrar’s Office, and other Administrative offices to define a “standard data set” that will include enrollment data and the results of student and alumni surveys.
- Provide advice and guidance to the Provost or the Provost’s designee responsible for assessment on structuring and supporting departmental and program self-studies and related activities. In particular, the Committee will review Self-Study reports and Action Plans to evaluate the effectiveness of the self-study process. In its review, the Committee will pay particular attention to the effectiveness of the Self-Study process as a tool to assess the degree to which program graduates are meeting the program’s stated learning outcomes and as a tool to identify ways to improve program effectiveness. The Committee will also note the degree to which the data presented support the conclusion that program graduates are meeting the College’s Institutional Learning Outcomes. As warranted, the Committee will recommend changes to make the Self-Study process more effective or efficient as a mechanism for assessing programs and supporting ongoing program improvement.
- Review the Distribution Requirements on a five-year cycle, reporting findings to the Provost and Curriculum Committee each year. During the first four years of each cycle, two categories will be reviewed each year. In the fifth year, the Committee will review the Distribution Requirements as a whole, including their relationship to assisting students with achieving the Institutional Learning Outcomes.
- Every fifth year, review a variety of assessment data to determine whether students are meeting the College’s Institutional Learning Outcomes, provide suggestions for how the College might improve student achievement of learning outcomes, seek opportunities to improve the effectiveness and efficiency of the College’s assessment processes, and report the findings to the faculty.
2. Reporting Frequency and Procedure
- Meetings of the Committee will normally be open to all members of the College Community.
- The Committee will report periodically to the Provost.
- An annual report in the form of an Executive Summary will be filed with the Faculty Council and the Administrative Executive Committee; it will also be deposited in the College Library.
3. Membership, Membership Selection, Terms of Office and Chairperson Selection
- The Committee will be chaired by a faculty member selected by the Committee for a one-year term who will determine an agenda in consultation with the Provost or the Provost’s designee responsible for Departmental Self- Study and the Director of Institutional Research.
- The Committee membership, selected to represent broadly the campus community, will be composed of the following voting members:
- The Provost or the Provost’s designee responsible for assessment;
- Three faculty members, one from each division, nominated by the Faculty Council and elected by the faculty for three-year staggered terms;
- The committee membership will also include non-voting institutional consultants, retained by the Provost, who regularly advise on assessment matters.
(Revised 11 April 2013, 24 April 2014, 28 January 2016, 11 April 2019)
3.5 Curriculum
Many matters pertaining to the academic operation of the College, including the calendar, curriculum, and introduction of new courses and programs are reviewed by the Curriculum Committee, chaired by a faculty member. Major proposals, including new courses and curricular changes, designed to be acted upon within a given academic year will be presented to the committee in a timely manner, as per the deadlines established by the committee.
1. Functions
The principal function of this Committee is to consider and formulate the College’s educational priorities and educational goals, and to recommend ways and means by which these priorities and goals should be reflected in the academic program. The Committee’s specific responsibilities are:
- To consider and recommend to the Faculty the degrees to be awarded by the College and the requirements for these degrees;
- To formulate criteria and consider requests for new major, minor, and other academic programs, for recommendation to the Faculty;
- To consider, evaluate, and recommend to the Faculty proposals for cooperative programs with other institutions;
- To consider, evaluate, and recommend to the Faculty proposals from the Study Away and Campus Internationalization Committee for new off-campus study programs, EL Seminar Proposals, and Study Away Proposals, and changes to existing programs;
- To consider, evaluate, and recommend to the Faculty proposals to add, delete, and alter college courses;
- To recommend to the Faculty the Academic Calendar and course scheduling grid;
- To review the curriculum, including the Distribution Requirements, periodically and systematically, with Committee decisions and recommendations subject to Faculty approval;
- To establish a subcommittee to consider, evaluate, and approve Student-Designed programs; and to consider, evaluate, and approve the use of ineligible courses to fulfill a College Distribution Requirement;
- To provide advice and support to the Provost in implementing the above responsibilities;
- The Committee shall establish and publish guidelines and procedures for how the foregoing proposals are to be submitted and will establish and publish guidelines for which proposals shall be submitted to the Faculty for a vote and which shall be presented to the Faculty as information.
2. Membership, Membership Selection, Terms of Office and Chairperson Selection
- The Committee will be composed of the following:
- Five faculty members nominated by the Faculty Council and elected by the Faculty for three-year, staggered terms, and no more than two faculty in the same academic division;
- Five students appointed by the Allegheny Student Government for two-year terms;
- The Provost and the Registrar as ex officio, voting members; iv. The Director of the Library, or an appointed representative; v. The Director of the FS Program as Consultant to the Committee on matters relating to the FS Program;
- One representative each from the Learning Commons and the Gateway, nominated by the Director of the Learning Commons and the Director of the Gateway, respectively, and appointed by Faculty Council, as voting members for three-year terms.
- The Chairperson will be a faculty member selected by the Committee for a one-year term.
4. A subcommittee of the curriculum Committee is empowered by faculty to consider exemptions from curricular requirements. Its decisions are individual and are not considered as establishing precedent. This subcommittee has two specific areas of responsibility: a) to consider, evaluate, and approve Student-Designed programs; and b) to consider, evaluate, and approve the use of ineligible courses to fulfill a College Distribution Requirement. The Committee is chaired by the faculty chair of the Curriculum Committee and all voting members of the Curriculum Committee, except the student members, are voting members. Non-voting consultants may be included as appropriate.
(Revised Spring 2007, 9 May 2014, 28 January 2016, 17 January 2019, 11 April 2019)
3.6 Faculty Council
The functions of the Faculty Council are to advise the President and the Provost in the development of general college policies, advise the President on Honorary Degrees, serve as the Committee on Committees, and consider and deal appropriately with issues brought to it by any member of the college community.
1. Functions
The specific functions of the Faculty Council are:
- To advise the President or Provost concerning the development of the College’s educational and administrative policies, including policies and procedures for tenure and promotion.
- To provide a forum for the discussion of specific issues brought by any member of the college community, to bring to the attention of the Faculty or Administration matters for implementation or decision, and to consider motions submitted by any member of the faculty. After appropriate deliberations, Council may present such motions to the Faculty with or without endorsement or may choose not to present them at all. In all cases, Council has the obligation to advise the originator of a motion about Council’s position. This clause does not abrogate the right of faculty members who make motions from the floor at faculty meetings.
- To advise the President of the College and the Provost with respect to staffing.
- To recommend changes in the committee structure to the Faculty.
- To appoint ad hoc committees and to inform the Faculty of the responsibility and personnel of these committees.
- To nominate faculty for membership to the Standing Committees.
- To inform the trustees annually about matters of faculty concern.
- To accept and file annual reports from all Faculty Committees.
- To advise the President on honorary degrees. A subcommittee of the elected members of Council will convene with students and the Director of Alumni Affairs to provide advice to the President.
- As a member of the Great Lakes College Association, Allegheny sends two representatives to the GLCA Academic Council, which typically meets once per year. GLCA Academic Council representatives are appointed by Faculty Council, with one representative being a member of Council. The representatives should serve three-year, staggered terms and represent two different divisions of the College.
2. Reporting Frequency and Procedures
- Either the President of the College or the Chairperson of the Faculty Council may convene Council.
- An agenda will be established for each meeting and distributed to Council members in advance of the meeting.
- The Council will appoint a Secretary who will keep minutes of the meetings; after approval the minutes will be distributed to the faculty and administration.
- The Council will request a place on the agenda of each Faculty Meeting to bring to the Faculty for deliberation issues of special concern.
- The Council will issue at least one oral or written report of its activities to the Faculty during each of the two semesters of the academic year.
- An annual report of Council will be placed in the College Library at the end of each academic year.
3. Membership, Membership Selection, Terms of Office and Chairperson Selection
- The Council will be composed of the following:
- The President and the Provost, as ex officio non-voting members;
- Six members elected from and by the College Faculty for three-year, staggered terms. Any full-time faculty member, so designated by the Office of Human Resources or by the Council, who has completed two years of service at Allegheny is eligible for election. However, no one serving for a three-year term shall be eligible for re-election until three years have expired after the completion of the term for which the person was elected. Members of the Faculty Review Committee are also ineligible for service on the Faculty Council and may not appear on any ballot for election to the Council.
- The Chairperson will be an elected member of the Council selected by the Council for a one-year term.
(Revised Spring 2004. Spring 2011, 11 April 2019)
3.7 Faculty Review
The function of the Faculty Review Committee is to make recommendations to the President in matters of tenure, promotion and three-year appointments in accordance with the faculty appointment guidelines and promotion guidelines approved by the Faculty and the Board of Trustees.
1. Functions
The Committee’s specific responsibilities are:
- To administer, through the Office of the Provost, the process by which faculty are considered for tenure, three-year appointment, and promotion;
- To consider evidence submitted by departments and other sources that bears on the qualifications of faculty who have been nominated or are otherwise eligible for tenure, three-year appointment, and promotion;
- To recommend to the President, through a formal vote of the elected members, appropriate action on each eligible candidate.
2. Reporting Frequency and Procedure
- The Committee Chair, in consultation with the Provost and other Committee members, will determine the time, place, and agenda of each meeting.
- The Committee will select a Secretary who will advise members of impending meetings and who will count the number of votes cast in support of and in opposition to recommendations made to the President. The Provost records the vote.
- Meetings of the Committee will be held in closed session.
3. Membership, Membership Selection, Terms of Office and Chairperson Selection
- The Committee will be composed of the following:
- The Provost, an ex officio, non-voting member;
- Six tenured faculty members, two from each division but with no more than one member from any one department, elected by full-time faculty.
- Faculty members on the Committee shall select the Chairperson from among themselves for a one-year term.
(Revised Spring 2007)
3.8 Health Professions Advisory
The principal functions of this committee are to help students prepare for post-graduate education in professional health and to obtain information concerning careers in this area.
1. Functions
The Committee’s specific responsibilities are:
- To counsel students concerning career opportunities in the health field;
- To advise students about undergraduate liberal arts curricula suitable for graduate health education;
- To assist students in compiling dossiers and obtaining graduate placement;
- To plan, arrange, and supervise public lectures, symposia, visits by scholars and practitioners, and other programs designed to introduce students to the opportunities and requirements of prospective graduate health fields;
- To represent Allegheny College at appropriate professional institutions and association meetings;
- To provide counsel, guidance and support to the Director of The Counseling Center and the Director of Career Services.
2. Reporting Frequency and Procedure
The Committee will issue at least one written or oral report to the Faculty each year summarizing its activities, decisions and degree of student success in obtaining post-graduate placement.
3. Membership, Membership Selection, Terms of Office and Chairperson Selection
- The Committee will be composed of the following:
- Four faculty members, drawn from appropriate departments and nominated by the Faculty Council for three-year, staggered terms;
- Four students elected for two-year, staggered terms, from and by the Allegheny students participating in the Pre-Health program;
- The Health Professions Advisor—appointed by the President—will be an ex officio, voting member;
- The Associate Provost of the College will be an ex officio, non-voting member.
- One Co-Chairperson will be a faculty member and official member of the Committee selected by the Committee for a two-year term. The Health Professions Advisor will serve as the other Co-Chairperson to the Committee.
(Revised Spring 2007)
3.9 Institutional Review Board
The principal function of the Institutional Review Board is to safeguard the rights and welfare of participants taking part in research activities either originated by members of the College community or conducted at the College by others. Since the College IRB is registered with the Office of Human Research Protection (OHRP) of the U.S. Department of Health and Human Services (DHHS), policies and procedures of the IRB are consistent with OHRP standards, specifically the Code of Federal Regulations (CFR) Title 45, Part 46.
1. Functions
- The specific responsibilities of the IRB are:
- To conduct both initial and continuing review of all human research conducted by any member of the College community either on or off campus as well as any research conducted at the College by outside groups or organizations to determine if such research is (a) exempt from review, or (b) subject to either expedited or full review;
- To address any questions as to whether a specific activity constitutes research under relevant OHRP definitions (“research …a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalized knowledge.” CFR Title 46, Part 46, §46.102);
- To conduct required reviews of research projects, including classroom projects, that meet the OHRP definition of research;
- To review alleged violations of participants’ rights in human research as identified in relevant governmental regulations, the Belmont Report, or established professional codes when such review is requested. If the IRB identifies a violation during the review, the following action steps will be taken
- The IRB will present its findings and recommended actions to the Provost. After the IRB consultation with the Provost, the Principle Investigator (PI) will be notified of the findings and action items that must be taken. If a student research project is involved, the iRB will also notify the faculty supervising the research and the Chair of the department in which the student was doing the research.
- If the non-exempt human subjects research project is conducted or funded by the U.S. Department of Health and Human Services (HHS), then the Provost will report the IRB findings and recommended actions to the federal Office of Human Research Protection (OHRP). When the OHRP review is complete, the Provost will then communicate the outcomes from the OHRP response with the Chair of IRB.
- To implement current state and federal regulations regarding the protection of human participants in research projects;
- To establish and publish the procedures that will govern IRB decision making at the College; vii. To establish sub-boards of the IRB authorized to determine exemption from review or to conduct expedited review; all reviews requiring full board review must be conducted by the IRB.
- Projects to be reviewed by the IRB (see Section 12.7).
2. Procedures for obtaining IRB approval of projects (see Section 12.8).
3. Record Keeping
- The IRB has overall responsibility for maintaining records required by the OHRP for both the IRB and any authorized sub-boards. These records include, but are not limited to:
- An annual list of members;
- Information on the names of researchers, titles of projects, dates proposals are received, and IRB decisions.
- Copies of all proposals and required forms along with copies of any associated correspondence.
- Copies of the minutes of all IRB meetings, including the names of those present and a record of all votes taken.
- Signed informed consent forms which must be retained in a secure location for three years.
- Sub-boards authorized by the IRB are obligated to provide the chair of the IRB with:
- An annual list of members;
- A list of titles of all projects reviewed by the committee, together with the decision reached on each and all required documentation at least once per year;
- The names of the researchers and advisors as well as the date of receipt and approval.
- The IRB will provide reports as required by either the College or state and federal regulations.
4. Membership, Membership Selection, Terms of Office, and Chairperson Selection
- The membership of the IRB, excluding sub-boards, will be composed of the following:
- A minimum of five persons who have successfully completed a College-approved IRB ethics certification program, at least three of whom are Allegheny College faculty, with one of those three serving as the Chairperson.
- Among the members, at least one must have a scientific background, at least one must have a nonscientific background, and at least one should have no affiliation with the College, including being a family member of a member of the College community;
- IRB members should serve staggered three year terms; members may be re-appointed at the conclusion of their term;
- The IRB may, at its discretion, appoint consultants to the IRB to address specific concerns requiring specialized knowledge;
- The Provost will appoint a Human Protections Administrator who is an ex-officio member of the committee.
- The chairperson will be appointed by Faculty Council after consultation with the Provost. Because of the expertise required for understanding Office of Human Research protection (OHRP) of the U.S. Department of Health and Human Services (DHHS) policies, appointments will typically be for 5 years with an option to renew, ideally with some overlap between incoming and outgoing chairpersons. The renewal term may be for a period of 1 to 5 years. The chairperson appointment will count as standing committee service and include a stipend for summer work. The extended term will be followed by a standard 2-year hiatus from committee service. Because of the serious legal and institutional duties of the IRB, if the chairperson does not meet the obligatons of the position, Council, in consultation with the Provost, may replace the chairperson.
(Revised Spring 2010, 22 April 2022)
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