Student Charges and Terms of Payment

Effective Date

Office of Primary Responsibility

Student Financial Services

Summary of Policy

At the beginning of each semester, payment of tuition, fees, room, board and other charges, less applicable financial aid, is due and payable in full on or before each of the following dates:

A late fee will be assessed monthly on payments received after the due date. Many parents have indicated a preference to pay College charges on a monthly basis rather than in two instilments. For this reason, Allegheny offers a monthly payment plan, which provides payment in installments without interest charges. For more information, please visit View & Pay Your Bill.

All Students will want to:

• Review their bill to make sure that all charges and credits are correct
• Notify Student Financial Services if you notice any errors on your bill
• Set up Authorized Payers to grant account access to your parents or other payers
• Pay the amount due on the College bill by the due date

Reason for Policy

The Allegheny College student account is a record of all student charges for tuition, fees, room, board, and other items associated with a student’s education, as well as all corresponding payments and credits. Student Financial Services posts all financial transactions to the student accounts as they are received.

By accepting Allegheny’s offer of admission and enrolling in classes, each student accepts responsibility for paying all debts to the College, including tuition and fees for which the student is liable. An individual’s registration as an Allegheny student constitutes their agreement to make timely payment of all amounts due

The Policy

The College requires that all deposits and fees be paid by stated deadlines. Many potential administrative difficulties can be avoided if students carefully follow published procedures and notify the appropriate office(s) of any changes that might affect their financial obligation prior to the deadlines to discuss possible alternatives. Payments received after a deadline are considered late and subject to late payment fees and loss of registration and other privileges, see Delinquent Accounts (Consequences of Non-Payment).

Standard Student Charges and Fees

Explanation of charges and fees is available on the Student Financial Services website. Tuition covers most course related expenditures. Courses with an additional special fee may include studio instruction in music and ceramic, as well as some laboratory courses. Extra expenses such as the costs incurred for research or Senior Projects are occasionally incurred in other courses. Residence Hall room charges and meal plan charges vary based on student selection. Medical insurance, vehicle registration, late payment, lost card, and fines are examples of other charges.

For the Fall and Spring semester of the academic year, payment of one-half of the annual tuition, fees, room, board and other charges, less applicable financial aid is due in full before the beginning of the semester. Summer semester charges less financial aid are due in full is due before the beginning of the semester. Account balances for each semester are due and payable on the following dates (except for those participating in the Allegheny College Tuition Payment Plan through TMS/NelNet):

All charges incurred during a semester are payable immediately. Statements are available on line each month.

Methods of payment

Allegheny accepts personal checks, cashier checks, money orders, and wire transfers for payment. Payments should be made payable to Allegheny College and must be made in US dollars. To ensure proper posting, please be sure to include the student’s name and ID# with payment.

Allegheny offers two additional payment options through TMS/Nelnet. A monthly payment plan, which provides payment in installments without interest charges. Credit card (MasterCard, VISA, Discover, and American Express) payments are also accepted, with a convenience fee, through our TMS/Nelnet platform. Access to TMS/Nelnet is through WebAdvisor. For more information, please visit View & Pay Your Bill.

Authorized Payers

Students may authorize others to access their TMS/Nelnet account to make payments on their behalf. Such individuals are referred to as Authorized Payers. Authorized Payers have access to all of the same features as students including the ability to view and print the student’s College bill, access billing history, and view payments to the accounts. Authorized payers cannot edit their own Authorized Payer account or set up other Authorized Payers.

Delinquent Accounts (Consequences of non-payment)

Students whose accounts are unpaid by the due dates will have a Financial Hold placed on the account and not be permitted to register for further courses, receive transcripts of their record, or receive their diplomas upon graduations. There is a five business day waiting period after payment on a delinquent account is received before the Financial Hold will be removed.

Students who separate from the College, either due to withdrawal, leave of absence, or graduation, are responsible for the prompt payment of any outstanding balance owed to the College. If payment is not made, the account will be sent to our collection agency. The student will then be responsible for the full balance on the account plus collection costs.

The College reserves the right to assess an interest charge on all outstanding balances from the date that the entire balance is due until the date that the entire balance is paid. Payments shall first be applied to the interest then to the principal balance.